Request For Proposal (RFP): DEI Training and Action Plan for Community Organizations Consultant

Request For Proposal (RFP) Belonging in Community: DEI Training and Action Plan for Community Organizations Consultant 

Date of Request: May 15, 2024 

Proposal Deadline 

Email intent to submit proposal to kristina@ttcf.net by June 7, 2024 

Email proposal in pdf format to kristina@ttcf.net by June 21, 2024 

Requests for additional information: 

Please direct all questions to Kristina Kind at kristina@ttcf.net by June 14, 2024 

Projected Timetable 

Proposed project schedule is as follows: 

Introduction and Background 

Tahoe Truckee Community Foundation’s (TTCF) Purpose and Who We Serve – TTCF serves community members living within the Tahoe Truckee Unified School District. We address three initiatives unique to our community: housing, forest health, and family strengthening. In order to advance these initiatives we bring together trusted partners to align strategies and inspire philanthropy to nurture a resilient community and environment. This includes supporting nonprofits through grants, nonprofit capacity building and social justice training. Our team also connects community leaders to collaborate on strategy through CCTT Resource Sharing Meetings with the aim of addressing overlapping and multifaceted issues. 

Racial Equity Journey 

At TTCF, we’re on a DEI journey to make things fairer for everyone. Equity is infused into every aspect of our governance, operations, and programming, as we work to ensure fair distribution and redistribution of resources within our community. We adamantly oppose hate and discrimination in all forms. 

Along this journey, we’ve noticed that our community partners are at different stages of their own journey. Since 2020, We have shared knowledge, resources, and tools about race, racism, and social equity to more than 45 nonprofit and public agency partners, empowering them to ensure 

that their operations, governance, and programs are guided by principles of equity to dismantle structural racism. 

To further support our community partners on their DEI journey, we’re seeking a consultant to provide a DEI training series over the next six months. Our partners have expressed a need for this training, and since they are at different stages in their journey, we want to offer learning and support to them through this series. We believe that by investing in this training, we can foster a more inclusive and equitable community for all. 

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Work to be Completed: Scope of Work 

The selected consultant will be responsible for planning and facilitating an in person training series aimed at exploring the crucial intersection of racial equity within community decision-making processes. This series targets nonprofit organization and public agency staff and board members in the Tahoe Truckee area, taking into account that many of our institutions are in the process of developing DEI action plans. The goal of the training is to empower participants to embrace racial equity principles within their own organizations, thereby enhancing the fairness and effectiveness of collective decision-making across our communities. 

Additionally, this course will conclude with a community workshop, offering expert guidance and coaching to assist participants in developing their own organizational DEI action plans, regardless of their current stage in the process. Through this workshop, participants will have the opportunity to highlight their organization’s work and engage in collaborative brainstorming sessions to identify pathways for further collaboration and enhancement. 

This training will focus on fostering a safe environment, emphasizing the importance of shared vocabulary around equity and inequity, while also delving into systemic racism and intersectionality within institutional structures. Participants will utilize disaggregated data to understand inequalities in areas like housing, health, and education, culminating in action-oriented steps toward building anti-racist cultures within their organizations.

Deliverables 

1. Design and facilitate 4, two-hour training sessions and one 6-hour workshop
2. Create meeting material and resource tools for participants 
3. Produce material recapping the training series and workshop 

Proposal Format and Submittal Requirements 

• Proposals should be clear, concise, and brief (not to exceed 5 pages), not including additional materials for background, budget and references. 
• Provide background information on the consulting firm, including location, resources, and experience. Identify the project team members and provide a statement of qualifications, expertise, and level of experience. Philosophical approach to individual and team work should be considered as part of this request. 
• Provide a minimum of three references for similar projects, with contact name and phone number. 

Cost Proposal 

Provide cost not to exceed $20,000 (including direct expenses), broken down by task, for completing all work as described in the proposal. Include a schedule of billing rates for key management, technical personnel, subcontractors, and support staff and a cost schedule for any anticipated direct expenses (e.g., mileage, travel, etc.). 

Notification and Selection Process 

The selection process will be completed within three weeks of the submission deadline. The following steps will be used to select a consultant: 

1. Initial Screening: An evaluation team will review and evaluate proposals against the following criteria: 

2. Interviews: Applicants that meet the initial screening criteria may be invited to interview by video conference. It is possible that the selection of a Consultant will be based solely on the written RFP response.

3. Reference check: A minimum of three references for similar projects will be called. 4. Contract: The successful consultant will be asked to enter into a contract with the TTCF. .

Liability Insurance 

Selected consultant shall maintain at all times insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate for General Liability insuring against liability of consultant and its authorized representatives arising out of and connected with Consultant’s work on this project. Consultant shall maintain statutory Worker’s Compensation coverage for all its employees who will be engaged in the performance of the work on this project. All such policies of insurance shall be primary and Certificates of Insurance for the requested shall be submitted to the Tahoe Truckee Community Foundation for review and approval prior to the commencement of the term of the contract. If the consultant is a sole proprietor and thus, does not have any employees, the requirement for Worker’s Compensation is waived.